For more information about how GLACIER will change the way your institution approaches nonresident alien tax compliance, click here. To schedule an appointment, please call 406.756.4200 or toll free 1.800.735.4371. Go to GLACIER Please select the action you would like to take on your record. Please keep in mind that nonresident aliens cannot file their taxes using the IRS Free File option. You are asked to accept the terms of use for the software by choosing the appropriate button. 2) Submitting your GLACIER Documents: Once your tax forms are signed and you have copies of your required immigration documents, UR Payroll can accept these by mail or electronic submission. You are asked to enter the number of days you have been physically present in the U.S., which is used in calculating your tax residency category. While using GLACIER is not mandatory, the University will tax you at the maximum withholding rate if you do not submit the information and relevant tax forms requested by GLACIER. Login. GLACIER will provide a summary of your tax information, including your federal Tax Residency status (line 2). GLACIER Tax Prep (GTP) is web-based tax preparation software designed to help prepare a U.S. federal Nonresident Alien Income Tax Return (Form 1040NR or 1040NR-EZ) and Form 8843. GLACIER automatically generates for all foreign individuals. Once logged in, read our step-by-step guide to creating your GLACIER record. You must update this information if you move during your program or activity in the U.S. GLACIER helps determine tax residency, withholding rates and income tax treaty eligibility. Again, this information should be a complete representation, but can be estimated to the best of your ability. Glacier by Sanlam offers investment solutions like unit trusts, offshore investing and stockbroking that will help your income last through retirement. For a digital signature, you will need a software tool that includes the date and a notation that the form was signed electronically (simply inserting a typed name/date to the form is not valid). DWT is a tax levied by regulated intermediaries such as Glacier and does not form part of the investor’s personal tax return. You will be asked to review the summary of travel information before proceeding. At login screen, enter UserID and Password you selected at the time you first accessed GLACIER. Your address in your original home country should be used, or you can use any known last address. The required forms listed will also be available as PDF documents to print and sign when you are done with your record. Your completed GLACIER submission can be submitted via: For your security, PLEASE DO NOT SEND THE NEEDED DOCUMENTS VIA EMAIL. The University of Texas at Austin uses a third party system, Glacier, provided by Arctic International, LLC, to assist with nonresident alien tax compliance. Foreign nationals that hold Asylee, Refugee, DACA or H2A status do not need to create a Glacier record. 2. GLACIER also manages NRA's paperwork, maintains NRA's data and prepares tax forms and required statements. You will need to login and update your existing account by going to https://www.online-tax.net. GLACIER helps determine tax residency status, withholding tax rates, and tax treaty eligibility for the foreign individual. Login to Glacier Tax Compliance. While using GLACIER is not mandatory, the University will tax you at the maximum withholding rate if you do not submit the information and relevant tax forms requested by GLACIER. If you choose to decline a tax treaty exemption at this time, you may later choose to claim this directly with the IRS when filing your US tax return. GLACIER communicates the appropriate tax rate to our Payroll Office or Accounts Payable for each individual, and helps the University to make necessary tax withholdings. Ideally you would fill out GLACIER before you arrive in or leave the U.S. [1] The I-94 is an immigration document from the Department of Homeland Security and is a record of the individual’s status and their arrival/departure information. When prompted for your password, type in your HarvardKey password. GLACIER is a secured web-based Nonresident Alien (NRA) tax compliance system that foreign visitors can use to provide their immigrant and tax data to UCLA via the internet 24 hours a day. Estimated or Actual Date of Final Departure from the U.S, Copyright © 2020 The President and Fellows of Harvard College, Stipend, Scholarship, Fellowship, or Grant, Honorarium, Royalty, Prize, or Other Payment, Information for Individuals Receiving IRS Notices Regarding 2014 1042-S Forms, U.S. Customs and Border Protection website, https://www.irs.gov/forms-pubs/about-notice-1392. GLACIER is automatically and seamlessly updated to reflect the latest tax law changes, new forms, income tax treaty information, and system enhancements on a regular basis. If you do not receive any payments or income from the University, please select "No Income". Foreign Individual Instructions: After you submit this online form and your access request has been processed, you will receive an e-mail from support@online-tax.net with your GLACIER login information. International visitor accesses Glacier online, answers all of the Glacier screens, prints the forms Glacier generates, and signs them. Access to Glacier Tax Prep (GTP)* through the myISS portal: *GTP will not be available until 02/17/2020 or after. Glacier Tax-Free Investment Plan Investment income earned within the plan, as well as capital gains are tax free; you can adjust your portfolio when your needs and risk appetite change and it is easy to access your money if you need to. Our tax advising is focused on providing assistance in understanding filing instructions, how to navigate GLACIER Tax Prep, and general questions regarding nonresident taxes. TN, H1B, F, J, M, Q, O, A, E, or G) going back to 1986. I know that you will have an employment authorization card and an I-797 Approval Notice indicating your status under the DACA program. This is not a spam email. We would like to show you a description here but the site won’t allow us. GLACIER also manages NRA's paperwork, maintains NRA's data and prepares tax forms and required statements. If you are determined to be a nonresident alien, and you are expected to have federal tax withholding, your W-4 tax form will always indicate your status as “single”. The second group includes non-service type relationships, which the University processes through PeopleSoft, Accounts Payable, or applied to your term bill through the Student Accounts Office. My country has a tax treaty with the U.S., so why is Glacier saying I cannot claim tax exemption on my payments from Harvard? GLACIER Tax Prep© is a web-based tax return preparation system designed exclusively for foreign students, scholars, teachers, researchers, trainees, and their dependents to aid in preparing U.S. federal income tax forms (returns) 1040NR and 1040NR-EZ. For your immigration documents, you should provide what you have. If the reimbursement meets the IRS Accountable Plan Rules as a business expense when processed to you, no tax withholding will occur. All information in this site is provided "as is", with no guarantee of completeness, accuracy, timeliness or of the results obtained from the use of this information, and without warranty of any kind, express or implied, including, but not limited to warranties of performance and fitness for a particular purpose. EVERYTHING you need to complete your U.S. federal income tax return - CORRECTLY and QUICKLY! Welcome to GLACIER Tax Prep or GTP as we like to call it. Employees and Student Workers that receive payments from U.S. sources must obtain either an SSN or an ITIN in order to file a tax return. change in income type or visa status), then you don't need to resubmit the forms, and should contact our office to confirm your first submission was received, Otherwise, please update and submit your Glacier forms, as requested. This information is provided by e-mail in March of each year. GLACIER helps determine tax residency, withholding rates and income tax treaty eligibility. Please contact NRA Tax Compliance as soon as possible. For most individuals, your countries of citizenship and tax residency will be the same. Enter your answers to the series of questions; refer to the Glacier Guide for Employees for guidance. GLACIER helps determine tax residency status, withholding tax rates, and tax treaty eligibility for the foreign individual. GLACIER Tax Prep pledges that all of the information is secure and will not be distributed or used by anyone other than GLACIER Tax Prep in connection with the use of GLACIER Tax Prep. This page is meant to capture your current program or travel information. Having your 1042-S available electronically is very helpful when access to your tax form is needed if you are abroad or no longer at Harvard. During this period, there will be an increase in online interactions that will heighten cyber security risk. . What should I do? Determine whether you need to complete a Glacier record Documents and forms should be grouped together in the fewest number of files, provided that each file for upload is not to exceed 30MB. GLACIER is a secured web-based Nonresident Alien (NRA) tax compliance system that foreign visitors can use to provide their immigrant and tax data to UCLA via the internet 24 hours a day. Keep your GLACIER Tax Prep Password and UserID in a safe place; this information will be necessary should you need to re-enter GLACIER Tax Prep at a later time or if the internet connection fails during the process. Within 10 days of receiving this GLACIER login message, the individual must complete GLACIER record and then submit required documents to the Payroll Office (follow mailing instructions on page 2 of the GLACIER Tax Even if you have changed institutions or traveled home temporarily since then, you should still provide your original date of entry. Alternatively, ISO clients may use URcompass to upload their GLACIER documents, which will then be securely submitted to UR Payroll on your behalf. You would still need to complete GLACIER, since you are not yet a permanent resident. Annual Renewals Each year all employees who are eligible to continue claiming a tax treaty exemption in the upcoming tax year are required to submit a new Form 8233 and tax treaty attachments, as well as an updated Tax Summary. For a new record or to make changes, you will have to select the option to "Create/update/view my Individual Record". BY MAIL: Send all documents to the address printed on your GLACIER Tax Summary, or by UR Intercampus Mail to “GLACIER Admin, Box 278893”. Secure upload directly to the Nonresident Alien Team, “, Secure upload directly into your supplier record through. You will need to SIGN each form. You must also provide consent to allow Harvard University to post your Form 1042-S to you through the GLACIER system. 1) Signing your US Tax Forms: The Internal Revenue Service (IRS) has strict protocols for accepting signatures on various tax forms. … Total Number of Dependents you wish to claim:  Enter “0” if you are not claiming any dependents, or the number of dependents you include on your tax return. Due to remote work operations for many University offices, submission of GLACIER tax forms to the UR Payroll Office requires some accommodations. If there are any problems, simply send an email to the GLACIER Tax Prep Support Center at: support@glaciertax.com. If you do not see your immigration status listed on the drop down, please select "Other Immigration Status or Purpose". Hold 3: Your visa history raises a discrepancy in relation to a tax treaty clause. Emergency Operational Changes for Payroll and NRA Tax. Sanlam Sign in Page. You should also include your U.S. Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN). When you click on the button to print your forms, you will open a PDF file with your Tax Summary and all required forms, including information populated by the software based on what you have previously entered. If you have forgotten or lost your login information please click on “Forgot Login” on the login screen. Failure to do so may result in the maximum rate of tax withholding and/or delayed payment. River Campus (mailing address): 500 Joseph C. Wilson Blvd., Rochester, NY 14627, River Campus (GPS/maps): 252 Elmwood Ave., Rochester, NY, Medical Center: 601 Elmwood Ave., Rochester, NY 14642, Eastman School: 26 Gibbs St., Rochester, NY 14604, User-friendly and completely web-based, which means you can maintain your account from nearly anywhere, A secure and protected network, allowing you to create your user profile and have all your data stored to help file your income tax forms in the future, Able to calculate your tax residency status and determine if you are eligible to claim any treaty benefits on your earnings in the US, Able to make required tax forms available in electronic format, as needed. $34 USD. Individuals who had a Glacier account provided by the University of Wisconsin during 2019 may access GTP directly through their existing Glacier account if they wish to obtain free access to the GTP … For each year of your current immigration status, you should list how many days you were NOT in the U.S. during that calendar year. The Glacier Online Nonresident Alien Tax Compliance System ("Glacier") allows UC San Diego to collect tax-related information from foreign visitors in order to properly tax and report payments and/or benefits. • Enter January 1st, of the current year as the “Estimated or Actual Date of Final Departure from the U.S.”• Enter your actual date of your visit to Harvard for “Original (or anticipated) Date of Entry to the U.S.”• Enter the actual expiration date of your immigration status of your recent visit for “Date Permission to stay in the U.S. Expires”. If you are unsure of your current immigration status, refer to your immigration documentation (e.g. If you do not have one of these identification numbers, you will need to indicate your application plans: Please list your contact information and current mailing address in the U.S., or indicate that you cannot receive mail in the country right now. Foreign nationals receiving payment for services will receive an email from support@online-tax.net with a time sensitive login. Glacier is designed to collect information about an individual's immigration status, citizenship, residency and history of presence in the United States (U.S.) to determine: GLACIER is a comprehensive tax compliance system used by USC University Payroll Services for international students and scholars working for USC or receiving certain scholarships and fellowships. This document previously was provided in the passport as a card that the Customs and Border Protection would staple into the passport. To do so, email the following to Accounting@glaciertanks.com: State Tax-Exempt Certification: Scanned or legible photo (phone OK). GLACIER is a secured web-based Nonresident Alien (NRA) tax compliance system that foreign visitors can use to provide their immigrant and tax data to UCLA via the internet 24 hours a day. institution has licensed GLACIER Tax Prep (“GTP”) to assist you in this process. Keeping your GLACIER record up-to-date helps the University to make accurate withholdings from your paychecks. Do I need to resubmit Glacier, if I'm receiving the link for the second time? Additionally, you can always go back to update this information later if you feel you made an error. If you were approved for a Change of Status by application to USCIS, you must select the second option. In order to comply with the U S tax laws, your US Tax Residency Status must be determined The Substantial Presence Test is used to determine whether an individual is a Nonresident Alien or Resident Alien for purposes of U.S tax withholding GLACIER Online Tax Compliance System will calculate your US Residency Status for Tax Purposes based on the information provided by you. Please update your GLACIER record as needed if your information changes at any point, such as an extension in your immigration status or being paid a different type of income. The program asks you to enter details on your biographical, contact, and immigration information, your time present in the US each year, and any payment relationship with the University. This page asks you to indicate all types of payments you will receive from Harvard University. Please refer to IRS Notice 1392 for W-4 instructions for nonresident aliens. Login to Glacier Tax Compliance. Call Centre: 0860 SANLAM / 0860 726526 General Enquiries: +27 (0)21 947 9111 The money withheld from your paycheck is an estimate of your tax obligation for the year and will be counted as taxes already paid to … GLACIER helps determine tax residency, withholding rates, and income tax treaty eligibility. GLACIER completes and prompts the individual to print the following: Tax Summary Report (formerly History of Presence Form) W-7 Form (if individual needs to apply for ITIN ) 8233 Form or W8BEN Form (if visitor is eligible for tax The required forms listed will also be available as PDF documents to print and sign when you are done with your record. The money withheld from your paycheck is an estimate of your tax obligation for the year and will be counted as taxes already paid to the government. HOW to submit a signed and complete GLACIER packet? Foreign Individual Instructions: After you submit this online form and your access request has been processed, you will receive an e-mail from support@online-tax.net with your GLACIER login information. Get Started NOW! Please use the guidance below to help you proceed with GLACIER: If you were unable to complete GLACIER before the end of the calendar year that corresponds to your recent visit, and you are expecting payments relating to that visit, then you will need to indicate at least 1 day present in the U.S. this calendar year in order to proceed through GLACIER. If your only income from Harvard University is a Travel Reimbursement please select the Relationship of “Other Income” and following screen for Income Type, select “Travel Reimbursement.”  GLACIER may determine this payment to be taxable. GTP will help prepare U.S. federal income tax … Its purpose is to monitor and manage information regarding internationals’ tax liability at the federal and state level as well as tax treaty benefits. 1. If you need further assistance in accessing a Harvard University SharePoint site as an HBS user, such as if this is your first time accessing a University managed SharePoint site or Microsoft Team, you may need to have a license issued. If you are confused about which Relationship and/or Income Type please contact your academic or hiring unit for clarification. If you are determined to be a nonresident alien, and you are expected to have federal tax withholding, your W-4 tax form will always indicate your status as “single”. The UT Payroll Office Do not use the date of expiration from your Visa Sticker in your passport. 1. If you find a mistake, broken link, or know of improvements we can make please let us know at WebMaster@glaciertanks.com . The first group includes employment type service-based relationships, which the University processes through a program called PeopleSoft. Though you may not have been in the U.S. legally at that time, or your legal status expired, you still need to enter this information (to the best of your abilities) from when you entered as a child. Please refer to IRS Notice 1392 for W-4 instructions for nonresident aliens https://www.irs.gov/forms-pubs/about-notice-1392. GLACIER helps determine tax residency, withholding rates, and income tax treaty eligibility. If you have not yet entered the U.S., indicate your anticipated date of arrival to the U.S. You will not be able to complete GLACIER more than 30 days before your anticipated arrival date. Glacier Tanks Sales Tax by State We are learning as we go and your help is invaluable to us! You may have received the link to Glacier twice, because Harvard uses two independent payment systems. I HAVE an If you are just beginning your program, you may list your estimated departure date to match, and update this later on when you know your actual final departure from the U.S. For Travel Reimbursements after you have left the U.S. you can still use GLACIER as long as you do not enter an end date. GLACIER Access Purdue University uses a web-based international tax compliance system, called Glacier, to determine the correct tax withholding for non-resident aliens, and for making all tax treaty determinations. How should I complete GLACIER as a DACA individual, and what should I submit? Copies of the immigration documents you must provide relating to your immigration status while visiting Harvard, which will be listed on your “Tax Summary Report”, under the section “Document Copies Required”, will support actual presence in the U.S. A submission is only considered completed if: • It includes signed hard copies of all forms that GLACIER generates at the end of your completed record, and• Copies of all required immigration documents listed on your Tax Summary Report. We would like to show you a description here but the site won’t allow us. Again, we do not verify this information, For your immigration status type, you would select “Other Immigration Status or Purposes”, The date your DACA status expires should reflect when you have been approved to work until on your employment authorization card. Within 10 days of receiving this GLACIER login message, the individual must complete GLACIER record and then submit required documents to the Payroll Office (follow mailing instructions on page 2 of the GLACIER Tax Summary Report). If you claim a treaty exemption you will be asked to provide your passport number, a description of services and an estimated income amount. GLACIER Tax Software The University of Rochester offers GLACIER tax software to our international students, scholars, and employees. If a tax treaty is available for you to claim you should carefully read the qualifications on the screen and verify whether you wish to claim the benefit or  decline it. It will also inform you of any tax benefits that may apply to you. I am a Harvard affiliate, using my HBS email address to access and upload GLACIER documentation and forms securely via the Harvard link provided, but I keep receiving an error message indicating I do not have permission. This is an ESTIMATE and should not cause you extreme concern about finding the precise information. How can I get assistance, and submit GLACIER information, during Harvard's prolonged closure in response to COVID-19? Enter your answers to the series of questions; refer to the Glacier Guide for Employeesfor guidance. Participants in the ESTA Visa Waiver Program will need to select “Visa Waiver for Business” or “Visa Waiver for Tourism”, depending on the nature of your visit. Here are the steps you should take as an HBS affiliate, with an associated HBS email, to access and successfully submit your GLACIER information securely: Here is an additional reference from HUIT that further clarifies these steps under the section, "If you are an HBS user trying to sign into a University SharePoint site or MS Team" HUIT Guidance for HBS Users and SharePoint. Additional Withholding: Enter any additional tax amounts you would like for Harvard to withhold  on your behalf. : Harvard University and Harvard Business School (HBS) both use Office 365 SharePoint and Teams; however, they reside on separate service instances, or tenants. Please enter your name, consistent with your immigration documents, and the email address where notices from GLACIER will be received and read. Face coverings will be required for all appointments. . No Hold indicated: You have selected the wrong relationship to the University/income type, or the tax treaty does not cover your relationship/income type. Please Note - If you already have an existing GLACIER account with Harvard University you will NOT receive the login email from support@online-tax.net. This form is used to request access to GLACIER, the tax compliance system that foreign visitors can use to provide their immigrant and tax data to UC Davis. You only are required to include any sponsored immigrations status you have been on (e.g. The available list of options will depend on the relationship categories selected on the previous screen. If you were paid by Purdue University during Calendar Year 2019, you will receive an informational message from Purdue University's Tax Department regarding accessing GLACIER TAX PREP through your GLACIER account. GLACIER is: Learn more about GLACIER’S capabilities and resources. During this period, there will be an increase in online interactions that will heighten cyber security risk. List your current foreign mailing address. It is a product of Arctic International, LLC, a third party vendor. The JHU Tax Office has purchased a license for GLACIER Tax Prep which is a Federal tax preparation software for Nonresident Alien (NRA) Students and Scholars. You will need to make a selection in order to proceed, but this does not tie you to any specific requirement, if you later choose not to do so. GLACIER Tax Prep (“GTP”) is the start to filing tax assistance for nonresident aliens to complete their U.S. tax return filing responsibilites. You will then be prompted to enter your previous immigration information, including the original visa category and the date your status was changed. If no further tax withholding amounts are requested beyond what is already required, then enter “0” (this is the usual scenario). Select the appropriate sponsoring institution for your current status, which is usually Harvard University. The amount withheld is calculated as a percentage of your earnings. Payroll triggers an email from Glacier (support@online-tax.net) containing a link to the Glacier system, as well as a temporary UserID and password. Hold 1: You do not have a U.S. tax ID (Social Security number or ITIN). GLACIER is a secured web-based Nonresident Alien (NRA) tax compliance system that foreign visitors can use to provide their immigrant and tax data to UCLA via the internet 24 hours a day. 3. We ask you to stay aware... Find out more After completing your Glacier entry, print (single-sided, … GLACIER helps determine tax residency, withholding rates and income tax treaty eligibility. These documents will be enough. If your tax treaty eligibility cannot be clearly determined, you may continue with your record. The choices are grouped by category. You may change your login and password at this time. Tax Preparation Assistance for Nonresident Aliens - GLACIER Tax Prep. GLACIER provides a different way to manage your nonresident alien tax liability and compliance. Please refer to the date stamped in your passport or on your I-94[1] card for your ORIGINAL entry to the U.S. on your current immigration status. The GLACIER Document Upload tool is now available, however ISO cannot review these forms for accuracy or provide other advisement on your US tax requirements.
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